COKAMO Requirements for Participation

ADDRESS AND COURIER CODE INFORMATION

• The participating library's 'Ship To' address line in OCLC must include COKAMO. Absolute mailing information (street address) to the borrowing library is required. Colorado libraries must include COKAMO and the library's courier code in the first line of their 'Ship To' address. Example:

COKAMO - C102

Jefferson County Public Library

Interlibrary Loan Department

10200 W. 20th Avenue

Lakewood, CO 80003

For information on how to edit your library's constant data information on OCLC, go to: http://firstsearch.oclc.org/crs/servlet/org.oclc.fsadmin.AdmBuildHelp;jsessionid=91043A2BB136A146EFD423C14CD6E2AC.eight?lang=en&show=admhlp_borrow_main&helpter

• Mailing labels can be printed from OCLC, ILLIAD, and SWIFT, and attached to the blue Colorado Courier slips. Instruction for printing from OCLC are included at the bottom of this document.
• Group Affiliation: When you sign up for COKAMO, your library is automatically added to the COKAMO Group, which will be visible from the OCLC Policy Directory.
• COKAMO Custom Holding Groups: To view a tutorial on how to create custom holdings in OCLC, click here http://www.oclc.org/support/documentation/resourcesharing/customholdings/tutorial.htm
• Custom holdings group lists for COKAMO participants will soon be available.

PACKAGING AND DELIVERY INFORMATION

• The Colorado Library Courier will ship the item to a central location in Missouri, from there KCMLIN's Missouri/Kansas GetConnected Delivery System will deliver the item to the requesting library.
• All libraries in Kansas and Missouri that are participating in COKAMO will have the following as part of their shipping address:
  • MO99 COKAMO

If MO99 COKAMO is not in the shipping address for a Missouri or Kansas library they are not part of the COKAMO delivery route.

• Packaging for the Courier:

1. Secure materials with vertical and horizontal rubber bands.

LIMIT: 3 regular-sized books per bundle.

2. You can use a standard courier routing slip or the blank ones included on the COKAMO web page. Add routing slip by folding the slip in half and stapling it across the horizontal rubber band.

3. Add mailing label (printed from whatever source, OCLC, ILLIAD, etc), which must include the COKAMO address and adhere to the CLiC courier slip. Example of a Missouri/Kansas library address label:

M099 COKAMO

Mid-Continent Public Library

Interlibrary Loan Department

15616 E. 24 Hwy

Independence, MO 64050

4. Place the prepared ILL request into your regular delivery tote.

5. Please record the number of items sent via COKAMO. This number needs to be included in your library's courier service agreement form each year.

SAMPLE SHIPPING LABEL

Hand Written Sample	OCLC Printed Label

PROCEDURES TO PRINT LABELS FROM OCLC

For selected batch updates, you can automatically create a .pdf file containing shipping and/or return labels for the requests that you have just updated. Request Manager extracts address information from each request's Ship To: and Return To: fields and automatically formats it to match one of three common label types. Although Request Manager creates the file .pdf file, you must have Adobe Reader installed on your workstation to open the file and print the labels (see: http://www.adobe.com/products/acrobat/readstep2.html ).

The following instructions are courtesy of one of our member libraries.

From within OCLC:

For pendings to which you are answering yes

Hit - 'update all categories

Hit - 'Request Manager'

Scroll to 'mailing labels'

Hit 'print'

Label Format - choose the label type your will be using (14 labels per sheet is a good format)

Check 'print shipping labels'

Scroll to bottom of screen

Hit - 'format labels'

Hit - 'open'

Hit - print icon

Hit - 'ok'

Once labels have printed:

Clear labels from screen (hit the 'X' to close the page)

Clear Label Printing options (hit the 'X' to close the page)

Hit - ' batch'

Scroll to 'successfully processed items' and clear

For detailed information, go to http://firstsearch.oclc.org and log in as you normally do. Go to the help icon and type in "printing labels" in the search box for more information.