Public Library Policy Collection

Established to provide small, rural libraries with EASY access to a clearinghouse of policies...

Consider submitting a policy so that it can be shared with other libraries! CLICK HERE to fill out a quick submission form.

Policy TypeSubjectPolicy NameShort DescriptionLibrary NameCityStatePolicy Link
OperationsCirculationCirculationDetails circulation periods, addresses overdues & losses, and moreBerthoud Community Library DistrictBerthoudCO
OperationsCode of ConductPatron Responsibilities and ConductBeyond patron conduct, includes detail about unsupervised and/or disruptive childrenSecurity Public LibrarySecurityCO
FacilityMeeting Room UseCommunity Room UsePublic use of the library's meeting roomBerthoud Community Library DistrictBerthoudCO
TechnologyComputer & Internet UseComputer & Internet Safety & UseInternet safety is an emphasis, includes conditions under which patrons can use computersBerthoud Community Library DistrictBerthoudCO
FacilityEmergency ClosingEmergency ClosingGuides when library is closed (and who makes the decision) due to severe weather, emergencies, power failure and moreBerthoud Community Library DistrictBerthoudCO
FinanceBudgetFinancialEstablishes guidelines to ensure fiscal accountability, appropriate use of funds, reporting, and compliance with lawsBerthoud Community Library DistrictBerthoudCO
OperationsPrivacyPrivacyConfidentiality statement, treatment of records, information stored, relationship to other web sites, and moreBerthoud Community Library DistrictBerthoudCO
PersonnelVolunteersVolunteersHow the library handles adult, teen & court-appointed volunteers. Includes expectations.Berthoud Community Library DistrictBerthoudCO
Governance & AdministrationBylawsBylawsDescribes duties and responsibilities of Board of Trustees for advisory board of a municipal libraryBurlington Public LibraryBurlingtonCO
FinancialPurchasingCredit Card UsageGuidelines for employee use of organization issued credit cardsColorado Library ConsortiumCentennialCO
OperationsPatron BehaviorNotice of Banning to GuardianForm to use for notifying guardian on record that a juvenile has been bannedMonterey County Free LibrariesMonterey CountyCA
OperationsPatron BehaviorNotice of BanningForm to use for notifying patron who has been bannedMonterey County Free LibrariesMonterey CountyCA
OperationsPatron BehaviorBehaviorPatron conduct, inappropriate behavior for adults and juveniles, banning procedureMonterey County Free LibrariesMonterey CountyCA
OperationsPatron BehaviorBanning Appeal LetterForm letter for patron to appeal being banned Monterey County Free LibrariesMonterey CountyCA
PersonnelJob DescriptionAssistant DirectorJob description for Assistant DirectorPope County Library SystemRussellvilleAR
PersonnelJob DescriptionAssistant DirectorJob description for Director of BranchesPope County Library SystemRussellvilleAR
FacilityMeeting Room UseMeeting Room Rules & ProceduresPublic use of the library's meeting roomScoville Memorial LibrarySalisburyCT
TechnologyComputer & Internet UseComputer/Interet UseAddresses CIPA complianceDayton Public LibraryDaytonIA
PersonnelTime OffLeave of Absence with PayCovers PTO for permanent part-time staff: funerals, sick leave, unscheduled closingsMonticello Public LibraryMonticelloIA
FacilityEmergency ClosingUnscheduled ClosingsGuides when library is closed (and who makes the decision) due to severe weather, emergencies, power failure and moreMonticello Public LibraryMonticelloIA
FacilityMeeting Room UseMeeting Room UsePublic use of the library's meeting roomNorth Liberty Community LibraryNorth LibertyIA
PersonnelJob DescriptionAssociate DirectorJob description for Associate DirectorAbilene Public LibraryAbileneKS
PersonnelDress CodeDress and AppearanceExpectations for dress and other appearance factors such as piercings; library provides allowance for specified uniform shirts.Lincoln Parish LibraryRustonLA
FacilityMeeting Room UseHedbring Community RoomPublic use of the library's meeting room, includes responsibilities of community user and library staffGreenwich Free LibraryGreenwichNY
FacilityEmergency ClosingHazardous Weather ConditionsGuides when library is closed (and who makes the decision) due to severe weather, emergencies, power failure and moreToledo Public LibraryToledoOR
TechnologySocial MediaSocial MediaAppriopriate uses of social media when acting as a library staff member, also includes guidelines for staff when using personal social media accountsSouth Carolina State LibraryColumbiaSC
OperationsPhoto ReleasePhoto ReleaseLibrary's use of photos of participants in library programs and activitiesEdith B. Siegrist Vermillion Public LibraryVermillionSD
PersonnelTime OffLeave BenefitsSpecific time off situations including hazardous weather, bereavement, leave without pay, absence without permissionBolivar-Hardeman County LibraryBolivarTN
FacilityMeeting Room UseCarnegie Room UsePublic use of the library's meeting room, includes agreement for use of the Carnegie RoomBrownwood Public LibraryBrownwoodTX
FacilityMeeting Room UseBuchanan Room MeetingPublic use of the library's meeting room, includes reservation formVan Zandt County LibraryCantonTX
PersonnelBehavior Expectations for StaffReasonable Expectation of Adult BehaviorTips from Texas State Library for writing HR policy addressing reasonable staff behaviorTexas State LibraryAustinTX
FacilityMeeting Room UseLibrary Meeting and Study RoomPublic use of the library's meeting roomAmerican Fork LibraryAmerican ForkTX
TechnologyComputer & Internet UseInternet UsePublic use of internet and library staff responsibilities. Includes wifi use policySoutheast Arkansas Regional LibraryMonticelloAR
Governance & AdministrationPublic Records RequestRequests for Public RecordsGoverns research, retrieval, costs for requests for public records. Contains state specific legal references.Berthoud Community Library DistrictBerthoudCO
Governance & AdministrationPublic Records RequestRequests for Public Records FormForm for public use when requesting recordsBerthoud Community Library DistrictBerthoudCO
TechnologyComputer & Internet UseWifi Usage TemplateTemplate for wifi usage policy, developed by CLiC (Colorado Library Consortium). Includes examples of unacceptable and illegal use of internet.Colorado Library ConsortiumCentennialCO
TechnologyComputer & Internet UseComputer & InternetGeneral use of internet, including wifi, and public computersParis Public LibraryParisIL
TechnologyTech CirculationHotspot CirculationCovers circulation of WiFi hotspots, includes process for borrowing and returning.Elgin Community LibraryElginOK
TechnologyTech CirculationHotspot Borrowing AgreementPatron agreement for borrowing WiFi hotspotsElgin Community LibraryElginOK
OperationsCirculationCricut Explore KitCovers circulation of Cricut machine, kit contents, references for how to use CricutKendallville Public LibraryKendallvilleIN
TechnologyTech CirculationMobile WiFi HotspotCovers circulation of WiFi hotspots. Includes process for borrowing and returning as well as patron agreement.William F. Laman Public LibraryNorth Little RockAR
FacilityFacility useLibrary FacilitiesUse of meetings rooms, equipment, and displays and exhibitsPlattsmouth Public LibraryPlattsmouthNE
PersonnelDrug & AlcoholDrug and AlcoholApplies to library staff and use of drugs and alcoholLanglois Public LibraryLangloisOR
FacilityOwner's RepOwner's Project Representative AgreementAgreement between a library and an owner's rep, used for building constructionGreenwich Free LibraryGreenwichNY
PersonnelDrug & AlcoholDrug and Alcohol UseApplies to library staff and use of drugs and alcoholNorth Liberty Community LibraryNorth LibertyIA
PersonnelDrug & AlcoholDrug and Alcohol TestingOutlines reasons when a drug/alcohol test will be initiatedOakland City-Columbia Township Public LibraryOakland CityIN
OperationsCustomer ServiceCustomer Service StandardsExpected staff behaviors that support excellent customer serviceBerthoud Community Library DistrictBerthoudCO
FacilityPublic Posting & DistributionInformation Distributionguidelines for use of public bulletin boards and information distribution areaCrook County LibraryPrinevilleOR
FacilityPublic Posting & DistributionDisplay of Posters, Pamphlets, Flyersguidelines for use of public bulletin boardsMontgomery-Floyd Regional LibraryChristiansburgVA
FacilityPublic Posting & DistributionUse of Community Bulletin Boardsguidelines for use of public bulletin boardsPittsylvania County Public Library SystemChathamVA
FacilityPublic Posting & DistributionDisplay and Distribution of Free Materialsguidelines for use of public bulletin boards and information distribution areaStaunton Public LibraryStauntonVA
FacilityPublic Posting & DistributionCommunity Bulletin Boardguidelines for use of public bulletin boards, drafted by Bee Cave city attorneyBee Cave Public LibraryBee CaveTX
PersonnelJob DescriptionPart Time Library AssistantSpecific to Youth & Teen Services library assistantBolivar-Hardeman County LibraryBolivarTN
PersonnelJob DescriptionPart Time Library AssistantGeneral part time library assistantBolivar-Hardeman County LibraryBolivarTN
PersonnelVolunteersEthical Dozen for Friends of the Library12 best practices for Friends of the Library groupsFriends of Tennessee LibrariesTalbotTN
FacilityEmergency ClosingInclement WeatherIncludes severe weather procedures, staff schedules, library service during disastersCross County LibraryWynneAR
Governance & AdministrationDisaster PlanDisaster PlanIncludes procedures for a variety of disasters evacuation, active shooter, bomb threat, explosion, fire, floodWilliston Community LibraryWillistonND
FacilityEmergency ClosingInclement Weather Procedures for emergency/weather closingsWadsworth LibraryGeneseoNY
FacilityEmergency ClosingInclement WeatherProcedures for emergency/weather closingsPlattsmouth Public LibraryPlattsmouthNE
PersonnelTime OffFringe Benefitspaid and unpaid leave for a variety of situationsCross County LibraryWynneAR
PersonnelTime OffBereavement LeaveLeave with pay due to death of family memberTaos Public LibraryTaosNM
PersonnelTime OffFuneral/Bereavement LeaveLeave with pay due to death of family memberBrownwood Public LibraryBrownwoodTX
OperationsPatron BehaviorPublic Use of Youth AreasCovers use of youth computers and children and teen areasVan Zandt County LibraryCantonTX
OperationsLibrary UsePublic ServicesIncludes internet and computer use, reference, reader's advisory, ILL, programming, exam proctoringPlattsmouth Public LibraryPlattsmouthNE
TechnologyComputer & Internet UsePublic Access Computer Usage & Internet SafetyGeneral guidelines for use of public computers, includes CIPA complianceGreenwood-Leflore Public Library SystemGreenwoodMS
PersonnelVolunteersVolunteer ApplicationRockbridge Regional Library SystemLexingtonVA
PersonnelVolunteersVolunteer ApplicationBolivar-Hardeman County LibraryBolivarTN
OperationsUnattended ChildrenUnattended Children & Vulnerable Adultsguidelines to provide safe environmentSan Juan Island LibraryFriday HarborWA
OperationsUnattended ChildrenChild Safetyguidelines on handling unattended childrenEast Morgan County Library DistrictBrushCO
OperationsUnattended ChildrenLibrary Child Safetyguidelines on handling unattended childrenNorth Liberty Community LibraryNorth LibertyIA
OperationsWeaponsWeapons Open CarryOpen carry of firearms and bladed weaponsLiberty Hill Public Library DistrictLiberty HillTX
Governance & AdministrationFinanceFinancial Ensures fiscal accountability, appropriate use of funds, and compliance with laws, ordinances and accepted accounting practicesNorthern Saguache County Library DistrictSaguacheCO
PersonnelEmployee HandbookEmployee Handbookcomplete employee handbookNorthern Saguache County Library DistrictSaguacheCO
TechnologyTech CirculationGoPro Kitcirculating GoPro camera and accessory kitsNorthern Saguache County Library DistrictSaguacheCO
OperationsPatron BehaviorAppropriate Patron ConductProvides for a safe and comfortable environmentNorthern Saguache County Library DistrictSaguacheCO
Governance & AdministrationBoard MeetingsCitizen Input & Conduct at Board MeetingsSample policy from State Library of IowaState Library of IowaDes MoinesIA
PersonnelHiringBranch manager Interview ChecklistTopics to cover during interviewPaulding County Carnegie LibraryPauldingOH
PersonnelHiringInterview Questions Library Clerk17 interview questionsPaulding County Carnegie LibraryPauldingOH
PersonnelHiringNew Hire ChecklistIncludes forms and documents needed during onboardingPaulding County Carnegie LibraryPauldingOH
PersonnelHiringNew Employee Orientation ChecklistTasks associated with onboarding a new staff memberPaulding County Carnegie LibraryPauldingOH
OperationsPatron BehaviorPublic ConductIncludes code of conduct for public and staff, unattended children and vulnerable adultsPlattsmouth Public LibraryPlattsmouthNE
OperationsYouth SafetyChild Safety & Vulnerable AdultsIncludes unattended children and vulnerable adults, caregiver responsibilities, staff guidelinesNorth Liberty Community LibraryNorth LibertyIA
OperationsProgrammingPerformer Confirmation & FAQAgreement for outside performersBee Cave Public LibraryBee CaveTX
FacilityAnimalsAnimals in the LibraryAnimals that are prohibited, and allowable service animalsHoyt Lakes Public LibraryHoyt LakesMN
PersonnelStaff DevelopmentCore CompetenciesGuidelines for staff development and basic skills and knowledge necessaryLillie M. Evans Library DistrictPrincevilleIL
PersonnelSexual HarassmentSexual HarassmentGoverns both patrons and library staffHampshire County Public LibraryRomneyWV
OperationsPatron BehaviorLibrary BehaviorProvides for a safe and comfortable environmentHampshire County Public LibraryRomneyWV
OperationsPatron BehaviorCode of ConductProvides for a safe and comfortable environmentEnfield Public LibraryEnfieldCT
Governance & AdministrationPandemicPandemicEstablishes the protocol to be used in the event of a pandemicPrescott Valley Public LibraryPrescott ValleyAZ
Governance & AdministrationPandemicPandemic Response ProceduresIncludes precautionary health measures, moderated services, temporary closuresDanvers Township LibraryDanversIL
Governance & AdministrationPandemicPandemic Response ProceduresIncludes precautionary health measures, moderated services, temporary closuresVespasian Warner Public LibraryClintonIL
Governance & AdministrationPandemicPandemicEstablishes the protocol to be used in the event of a pandemicSoutheast Arkansas Regional LibraryMonticelloIL
Governance & AdministrationPandemicPandemicEstablishes the protocol to be used in the event of a pandemicCardington-Lincoln Public LibraryCardingtonOH
Governance & AdministrationPandemicPandemic ResolutionBoard resolution to establish Pandemic PolicyCardington-Lincoln Public LibraryCardingtonOH
Governance & AdministrationPandemicEpidemic/Pandemic & Health EmergencyEstablishes the protocol to be used in the event of a pandemicOwensville Carnegie Public LibraryOwensvilleIN
Collection ManagementGifts, Donations, MemorialsDonationOutlines what library accepts and how donations of materials are usedLaurel Public LibraryLaurelDE
FacilityMeeting Room UseStudy RoomIncludes policy and procedures for use of study rooms. Excludes use of community room.Laurel Public LibraryLaurelDE
FacilityExhibitsArt ExhibitParameters of exhibits to be displayedGrand County Public LibraryMoabUT
FacilityArt AcquisitionArt AcquisitionPurchasing and accepting gifts of art for public displayGrand County Public LibraryMoabUT
Governance & AdministrationBylawsBylaws for the Grand County Public Library Board of DirectorsBoard BylawsGrand County Public LibraryMoabUT
FacilityPublic Posting & DistributionBulletin Board & DisplayCovers bulletin boards, displays, and distribution of free materialGrand County Public LibraryMoabUT
OperationsCirculationCirculationBrief policy including loan periods and a few other itemsGrand County Public LibraryMoabUT
OperationsPatron BehaviorCode of ConductIncludes inappropriate behavior, unattended children, and suspension of library privilegesGrand County Public LibraryMoabUT
Collection ManagementCollection DevelopmentCollection DevelopmentIncludes selection, weeding, gifts, and challengesGrand County Public LibraryMoabUT
OperationsPatron BehaviorPatron Behavior Policy GuidelinesProvides guidelines for creating a Patron Behavior PolicyNANAKS
FacilityMeeting Room UseMeeting Room UseGuide to who can use and how to reserve the Meeting RoomBuena Vista Public Library Buena VistaCO
OperationsPatron BehaviorLibrary BehaviorBrief policy governing patron behaviorAntlers Public LibraryAntlersOK
OperationsCirculationCirculationCirculation policy including ebooks and requirements for getting a library cardAntlers Public LibraryAntlersOK
Governance & AdministrationPublic Records RequestOpen Records PolicyColorado-specific policy on open records requests, including the statuteRed Feather Lakes Community LibraryRed Feather LakesCO
TechnologySocial MediaSocial Media PolicySocial media policy for smaller librariesRed Feather Lakes Community LibraryRed Feather LakesCO
OperationsPatron BehaviorStandards of Acceptable Behvior PolicyPatron behavior expecations for library operationsRed Feather Lakes Community LibraryRed Feather LakesCO
TechnologySocial Media Social Media PolicyExternal Social Media Policy for policy manualGrand County Library DistrictGranbyCO
TechnologySocial MediaSocial Media for Grand County Library District (Employee Handbook)Internal guidelines for staff using social media for staff handbookGrand County Library DistrictGranbyCO
OperationsUnattended ChildrenUse of the Library by ChildrenOutlines responsible use of the library by parents and caregivers of children. No specific age is identified.Grand County Library DistrictGranbyCO
OperationsTech CirculationHot Spot Lending GuidelinesGuidelines for loaning hot spot devices, inlcuding loan rules, fines & fees, and other considerationsWest Custer Library DistrictWestcliffeCO
FinancePurchasingPurchase Policy Colorado-based Purchase Policy for multi-branch library districts Grand County Library DistrictGranbyCO
FinancePurchasing Purchase Policy Colorado-based Purchase Policy for multi-branch library districtsMesa County Library DistrictGrand JunctionCO
FinanceBudgetReserve PolicyOne-page table with clear reserve categories and definitions and policy guidelines. Mesa County Library DistrictGrand JunctionCO
FinancePurchasingPurchase Policy Colorado-based Purchase Policy for multi-branch library districtsGarfield County Library DistrictGlenwood SpringsCO
FinanceFacilityGreen PolicyStatement of intent for sustainable and environmental practices for a library districtGarfield County Library DistrictGlenwood SpringsCO
OperationsPrivacyData Disposal PolicyPolicy regarding disposal of sensitive data Garfield County Library DistrictGlenwood SpringsCO
Collection ManagementSelectionCollection Development PolicyGuidelines for collection development including commuinty information, selection criteria, donations and withdrawal.Longmont Public LibraryLongmontCO
TechnologyTech CirculationPortable Device LoanPolicy guiding lending of portable devices such as chromebooks, laptops, and tablet computersGarfield County Library DistrictGlenwood SpringsCO
Collection ManagementMaterials ReconsiderationForm for reconsideration requests for school districtsForm to give to concerned parties for reconsideration of library materialsAcademy District 20Colorado SpringsCO
OperationsProgrammingLibrary Program PolicyPurpose, statement of intent, criteria and guidelines for programming standards. Montrose Regional Library DistrictMontroseCO
PersonnelTrainingEducational Assistance ProgramGuidelines for tuition reimbursement program for employees. Includes forms for requesting reimbursable expenses.Delta County Library DistrictDeltaCO
PersonnelTrainingEducational Assistance ProgramPolicy for an educational assitance plan for reimbursement of college and university courses.East Routt Library DistrictSteamboat SpringsCO
TechnologySocial MediaEmployee Social Media PoliciesGuidelines for employees using social media on behalf of the library.East Cheyenne Library DistrictWellsCO
OperationsLibrary UseExtended Access Policy (use of library without staff present)Guidelines of acceptable use for library customers who wish to visit the library outside of staffed open hours.Scott County LibraryJordanMN
OperationsProgrammingRequest for Reconsideration of a ProgramForm for public request for reconsidertion of a library programCarver County LibraryChaskaMN
FacilityPublic Posting & DistributionExhibit/Display PolicyPolicy for exhbits, displays, and bulletin board postings for public libraries.Van Alstyne LibraryVan AlstyneTX
OperationsCirculationCirculation PolicyCirculation policy that includes geographic boundaries and EDI principles from Iowa. Adopted November od 2022.Dubuque County Library DistrictAsburyIA
TechnologyComputer & Internet UseComputer and Internet Use PolicyComputer and Internet Use Policy with no filtering in place. Addresses use by minors, confidentiality, and Copyright. Adopted October 2022.Dubuque County Library DistrictAsburyIA
OperationsYouth Safety & Library UseLibrary Access for Sex Offenders Convicted of Sex Offenses Against MinorsPolicy created in acordance with Chapter 692A.113 of the Code of Iowa. States two exceptions to the law. Revised August 2022.Dubuque County Library DistrictAsburyIA
Governance & AdministrationPublic Records RequestRequest for Public Records AccessRequest for Public Records Access in accordance to the Colorardo Open Records Act, including copy and information retreival fees.Grand County Library DistrictGranbyCO
OperationsProgrammingGrand County Library District Release WaiverWaiver for outdoor programs, field trips, or other off-site events for library districts. Local legal review is recommended.Grand County Library DistrictGranbyCO
OperationsProgrammingProgram PolicyProgram policy with a statement regarding intellectural freedom from the Library Bill of Rights. Program objectives and evaluation also stated.Grand County Library DistrictGranbyCO
Collection ManagementLibraries of ThingsTool Library Lending Agreement, Release and Liability WaiverTool library borrowing and use waiver.Lake County Public LibraryLeadvilleCO
OperationsCirculation & Patron BehaviorAccount Reconciliation AgreementPatron and Library agreement form to make a plan for a patron to restore access to the library.North Liberty Community LibraryNorth LibertyIA
Collection ManagementMaterials ReconsiderationRequest for Reconsideration of Library MaterialsMaterials, programs, and resource reconsideration request for Colorado. Updated September 2022Lone Cone LibraryNorwoodCO
PersonnelHiring Succession PlanOrganization and guidance for library boards who face director and/or staff departures. Red Feather Lakes Community LibraryRed Feather LakesCO


Disclaimer: The language in these sample policies may or may not be relevant to every library. In addition, a given policy may not be the most current version available from the source library. Individual policies are not endorsed by CLiC. This collection is provided as a resource for libraries to use as a starting point in developing and reviewing their own policies. You may want to consider local and state laws as one factor when using any of these policies.

The collection is updated once every few weeks, depending on the number of new submissions received through our online form.